Business management, administration and support
Your role
Do you have a talent for organizing and managing the day to day administration for a senior leader? Do you like to interact with a large number of people across the bank, enjoy communication tasks and being a trusted partner? Are you efficient, pragmatic and diplomatic?
We’re looking for a Management Support Officer for the following duties:
- Managing and organizing the diary, schedule and correspondence for the Chief Business Officer and potentially supporting other senior managers
- Performing ‘day to day’ administration such as travel planning and booking, event organisation, records management and internal communication tasks
- Supporting the Operating Management with tasks like invoice handling, maintaining organisational structures, responding to ad-hoc requests and tasks.
- Collaborating with multiple stakeholders such as senior UBS staff, operating managers, executive assistants, booking agents, etc. across the firm to achieve the best outcome
Your team
You’ll be working in the Group Operations and Technology Office team for Asset Management (GOTO AM) in London . We’re responsible for delivering essential technology platforms and development to UBS Asset Management. You will be part of a global team with footprint in the US, UK, Switzerland, Poland and Asia.
Your expertise
- Ideally several years in the financial services industry as an executive assistant, mgmt. support officer or part of a Chief of Staff organisation
- Experience in handling and safeguarding confidential information
- Ability to communicate with senior executives in a diplomatic and confident manner
- Excellent organizational skills and an eye for details
- Ability to interact, build and leverage relationships with different functional stakeholders proactively, anticipating needs of the senior leader and find efficient and pragmatic solutions
- Fluent in English, great communicator with a can-do-attitude
About us
UBS is the world’s largest and only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors.
With more than 70,000 employees, we have a presence in all major financial centers in more than 50 countries. Do you want to be one of us?
How we hire
This role requires an assessment on application. Learn more about how we hire: www.ubs.com/global/en/careers/experienced-professionals.html
Join us
At UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs.
From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it's our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we’re more than ourselves. Ready to be part of #teamUBS and make an impact?
Disclaimer / Policy Statements
UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.