Job Description
Job title: People and Operations Assistant
Location: London (Hybrid/ In-Office 3 days per week)
Contract Type: Permanent, Full-Time (Start Date Ideally Aug-Sept 2023)
Salary Grade: Grade A (£30,000 - £34,728 depending on experience)
Please Apply Here: https://transitionzero.typeform.com/peopleandops
About Us
We are a climate analytics not-for-profit established in 2020 with the mission to accelerate climate action using data. We are entirely grant-funded by the Quadrature Climate Foundation, European Climate Foundation, Bloomberg Philanthropies via ClimateWorks, WattTime, ClientEarth, Tara Climate Foundation, and our data is used by developers, financiers, planners and think tanks internationally.
At TransitionZero, we understand that diversity is an essential component of a successful team, whether that be diverse ways of thinking, personal or professional backgrounds and skills. We aim to be the most talented not-for-profit in our vertical, spearheading innovative data solutions through our culture of inclusivity and adaptability. Now we are looking for an enthusiastic People and Operations Assistant to join our growing team.
Our people are our greatest asset, and the diverse skills and perspectives individuals bring to our organisation are the driving force of our success. As an equal opportunity employer, we do not discriminate based on any protected attribute. Our commitment is to provide equal opportunities, an inclusive work environment, and fairness to everyone. We will therefore consider all qualified applicants in the recruitment process as we welcome all the unique qualities and experiences that make you, you.
About the Role:
As we continue to grow our team, we are looking for an assistant to support our People and Operations functions in providing an excellent employee experience for team members at all stages of the employee lifecycle. This is an entry-level position offering exposure and professional development opportunities across a broad range of internal business functions. To ensure continuous professional development, we would be happy to support the role through a relevant apprenticeship training course.
Short-Term Goals for our People and Operations Assistant (6 months after joining):
- Engage with and understand internal objectives, policies and procedures
- Begin to familiarise with best practice HR processes
- Support hiring managers with administrative requirements during upcoming hiring periods
- Contribute to an inclusive and supportive company culture when working with team members
Long-Term Goals for our People and Operations Assistant (12 months after joining):
- Develop interest and skills in a specific area of HR and Operations
- Shadow HR conversations, leading own employee relations meetings with guidance from the People and Culture Manager
- Build confidence in role to deliver new HR and Operations initiatives
- Suggest and present new ideas for internal processes
- Comfortable delivering internal training on new policies and initiatives
Responsibilities:
This role reports to the People and Culture Manager. The main objective of the People and Operations Assistant is to provide administrative support to the HR, People and Operations functions. This includes, but is not limited to:
- Coordinate recruitment processes, including correspondence with applicants, scheduling calls, interviews and assessments
- Administering employment contracts and other documentation relating to employment
- Ensuring documentation is kept up to date on our online HR platform (Zelt)
- Assisting managers of other teams to complete paperwork required for various HR processes
- Supporting the induction process for new employees, including providing a basic introduction to our digital systems (Google, Slack and Notion)
- Coordinating social events, including research and bookings for our twice-yearly off-sites, and other ad hoc social events throughout the year
- General office management, including managing equipment resourcing, updating our tech equipment inventory and work from home budget tracker
- Supporting the People and Operations functions by arranging meetings and preparing materials as needed and directed
- Supporting the processing of leavers, including scheduling exit interviews and using data to review reasons for leaving
- Undertaking ad hoc projects as directed by the People and Culture Manager
About You:
You are excited about business support functions and are keen to experience different aspects of People, HR, and Operations. You may have had some professional experience, perhaps in a team assistant or office support role, or you have recently graduated university and are keen to develop your interest in HR and Operations. While we are a rapidly growing tech startup, we are also a non-profit, so a high level of adaptability and willingness to approach challenges with creativity and curiosity is essential.
Skills and Experience:
Essential:
- You are passionate about workplace culture and creating a positive and inclusive atmosphere where everyone can thrive and meet their full potential
- You enjoy working with people and have a natural ability to handle challenges
- Ability to exercise discretion and confidentiality
- You are approachable, supportive and accountable for your own performance and outputs
- You are inquisitive and demonstrate a desire to learn
- You are keen to take ownership of your role
- You are keen to contribute your ideas and help drive our team forward
- Strong computer literacy skills, including Microsoft Office
Beneficial:
- CIPD Level 3 or equivalent professional training for HR/ Operations
- Undergraduate Degree in any subject or equivalent professional working experience
- Experience working with Google Business Suite
- Experience administrating in internal HR platform (we use Zelt)
Studies have shown that some groups of people, like women, are less likely to apply to a role unless they meet all of the hiring guidelines or qualifications. Whoever you are, if you like one of our jobs, we encourage you to apply as you might just be the candidate we hire. At TransitionZero, we're looking for people who are genuinely passionate about what they do, and we welcome people from all backgrounds.
Salary and Benefits:
- Competitive salary based on experience
- Discretionary annual bonus
- 25 days annual leave (excluding UK public holidays)
- 20 days annual allowance to work from anywhere in the world
- Hybrid working and core working hours model
- Allowance to set up your home office
- Annual budget and dedicated leave time for relevant training courses
- Enhanced gender-neutral parental leave (4 months full paid)
- Private healthcare following successful completion of the probation period
- Twice yearly offsites
Please Apply Here: https://transitionzero.typeform.com/peopleandops
Job Type: Full-time
Salary: £30,000.00-£34,728.00 per year
Ability to commute/relocate:
- London, EC4Y 0AY: reliably commute or plan to relocate before starting work (required)
Work authorisation:
- United Kingdom (required)
Work Location: Hybrid remote in London, EC4Y 0AY
Application deadline: 10/07/2023